Our services for corporate events

OUR SERVICES

The company “Asia Master Travel" has an experienced and committed team to work with the corporate clients and events. Members of our team are ready to provide professional assistance in the field of business tourism, travel arrangements, meetings and outreach activities of different directions and at any level of complexity, as well as your leisure and group travel. We offer a full range of services for corporate trips: clearance visa support, organization meetings, transfers and excursions, hotels, full support of corporate meetings or other events. Although you need to build a strategy "turnkey”, or simply help to correct your plans, we will always work with you closely to create the best program or simply to evaluate the advantages and disadvantages of the program you have planned. The key point, as we can see and understand, is that the program accurately reflects the nature of your company and your guests will have new, unique experience and information from non-standard, leisure tours and inspiring activities. Naturally we offer programs always prepared within your budget.

We serve the following types of activities:

• Congresses and conferences ;
• Entertainment corporate events ;
• Intensive ( motivational ) program;
• Trainings and seminars ;
•  Individual organizing business trips ;
• Visiting organization for exhibitions

IDEAL of  EVENTS:

Offer some examples of corporate events in Vietnam:

Ø  Organize a meeting on the east coast of Vietnam in a beautifully preserved town of Hoi An, which is a World Heritage Site.

Ø  Perform the conference at the Hanoi conference room equipped with the latest technology, and then embark on an unforgettable trip to the beautiful Halong Bay in order to enjoy the breathtaking sea walk, and then make a gala dinner in a beautiful building in Hanoi Opera House.

Ø  Organize a spectacular event in the capital resort of Vietnam - Nha Trang, enjoy a unique variety of cosmopolitan city of Saigon, and plunge into the wondrous beauty of the rural nature along the Mekong River delta.

WHAT WE OFFER:

"Asia Master Travel " offers a full range of services for the corporate events , business seminars and trainings in various fields , incentive programs, activities aimed at strengthening the team spirit ( team building ), business travel associated with research experience and the search for partners business visits , namely :

• Selection the areas and sites for the event: Despite the obvious choice of destinations and platforms is one of the most important tasks in the organization of the event. We offer you many different places in Vietnam, where we can organize an unforgettable event. Nha Trang , Phan Thiet , Hanoi, Halong Bay, Saigon, Hue , Hoi An, ... - is  the  huge list. Selecting the direction pad and begins with an understanding of your goals for the event, the definition of criteria and priorities for selection. Our company has a database of these sites in Hanoi, Saigon and other cities in Vietnam, with whom we already have partnered. This allows us to offer our clients the best conditions for renting the site.

• Organize an inspection in the area to address any event: Naturally no descriptions and photos can replace for your personal experience and intuition. To do this, after the initial screening organized attend the request of the client on the site that want to visits for the inspection.

• Contracts for the special conditions with airlines, hotels, transport companies, restaurants and any other service providers.

• Preparing the site for the event: “Asia Master Travel" will pay closely attention to work with playground. Usually for the preparation of our site includes:

ü  Coordination plan activities with all services platform

ü  Building site

ü  Creation of an information system ( signs, signboards, banners, badges and manufacture nameplates on tables during the conferences )

ü  Preparing informational, materials for the participants ( event programs , plaques, and other material)

ü  Prepare the registration area

ü  Build a computer network , Internet connection , printer and other equipment necessary

ü  Training halls ( placement of chairs , decoration )

ü  Prepare computers and audio -video equipment in the halls

ü  Tested the willingness of restaurants to receive guests

Checking the work carried out on a check -list.

Usually before the event is held one or more (if necessary) workshops, which is analyzed and discuss the work at the site? At these meetings, one team is determined to work on the site, which the team care information on what day, what time, where and what functions will hold. Project Manager puts tasks to other employees, monitors their progress and takes the results (actual exhibition, hung banners, set up tables, collected briefcases, water supply, etc.).

The result of our work is fast and efficient for the registration of participants, the lack of crowds in certain "narrow" places guests easy orientated in place, start meetings without delay, properly operating equipment, and as a result of a successful event.

Producing the event:

Our services include producing activities may include:

• Creative design and corporate identity
• Development of ideas , identity and design activities
• The writing activities
• Light, sound and visual effects
• Building and decoration scene
• Posing celebrations, shows, competitions and awards.
• Work with artists
• Organization of photos and video filming, film production, fabrication and installation of scenery.
• Creative support of events: the organization of special events, team building

• Hardware:

ü  Sound equipment, lights , pyrotechnics ;

ü   Audio and Visual Equipment

ü  Simultaneous translation

ü  Systems discussion and voting

ü  Multimedia equipment for presentations

ü  Screens and plasma displays

ü  Equipment for audio and video conferencing

ü  Office and copiers

• Work with the site during the event:

Work at the site is a logical continuation for the preparation prior of the event. Work with individual employees of ' Asia Master Travel “and foreign performers coordinate and supervise the project manager himself events.

The main task during the event includes:

ü  Coordinate logistics of the event as a whole;

ü  Coordinating the import / export of equipment;

ü  Training for temporary staff;

ü  Coordinate check-in counters ;

ü  Informing members on any matter ;

ü   Coordinate the issuing  of materials activities ;

ü  Coordinate the  check guests

ü  Check availability of meeting rooms ;

ü  Coordinate the maintenance of activities ;

ü  Supervise and coordinate the various services ( banquet , technical, accommodation, security , cleaning , toilets)

• Registration of participants

• Provide professional staff activities: Selection of the leading stars, artists, DJs; Guides and interpreters, simultaneous interpreters; Hostesses, waiters, staff at registration; Escort, security; Promo personal

• Organize the catering for the event: Food for guests in the event - one of the most expensive items in the budget. At the same time of professional event, upscale catering services can be one of the most vivid things impressed your guests. We offer all kinds of catering, banquets, buffet (buffet), cocktail, picnic or barbecue, coffee break. Our services caterings commission, and include the following : chose the catering suppliers, menu selection , selection of food and drinks , organizing gala dinners , discos , beach parties and cocktail parties , fireworks ... We work exclusively with reliable suppliers of catering, and we know how to organize a quality service to our client and his guests are satisfied .

• Organize the entertainment part in the thematic presentations, gala dinners, decorations, music and entertainment.

• Accompanying events manager by the company "Asia Master Travel” for the entire duration of the meeting : Meetings, conferences , cyclic meetings, marketing events , Incentive tours , award ceremonies , gala dinners ... Whatever the format and purpose of your event , our specialists will be with you at every stage . We carefully plan every aspect of the event. We take the note for all the places where there may be some difficulty or misunderstanding, freeing our clients to communicate with the audience or guests - without haste, worry and stress.

• Travel and transport logistics activities: We fully take care of them, organize the trip, namely:

ü  Book hotels or living room with high category & the relevant customer's request ;

ü  Booking the tickets for regular and charter flights ;

ü  Organizing the special flights , chartering for foreign and domestic business jets ;

ü  VIP service at international airports in Vietnam and Cambodia on arrival and departure , including service Fast Track;

ü  Meeting at the airport (banners, meets a girl with flowers on arrival )

ü  Rent cars of various classes

ü  Rent cruise liners ;

ü  Settling participants in hotels ( prepare for the special registration desks , welcome drinks , fruit and flowers on arrival );

ü  Organizing the best and exciting excursions ;

ü  Organizes outdoor activities for employees ;

ü  Transport services;

ü  Executive car service and business class with a driver and luxury buses , delivery by helicopter , yachts , support, personal protection;

ü  Visa supporting;

We are a company tour operator, so we can offer hotel rates 10-15% lowers than most corporate agencies.

• Buying gifts or traditional souvenirs for participants outbound events

• Budgeting activities, full financial and accounting statements

• Any other services needed for a successful event